Terms and conditions of use

General

The Web Platform for Supplies (AVIATIONEU Platform), branded as aviationeu.supplies is an electronic commerce application developed and operated by AVIATIONEU SUPPLIES & SERVICES LTD. (abbreviated hereinafter as AVIATIONEU), a private company based and registered in Athens, Greece and part of AVIATIONEU GROUP OF COMPANIES.

The terms:

“AVIATIONEU Platform” or “AVIATIONEU Electronic Ordering System (EOS)” are used as alternative terms to denote the Web Platform for Supplies in this document as well as other documents and communications with suppliers and/or customers.

"product", "good", "item" or similar are used interchangeably hereinafter to denote the products, parts, systems, materials, services marketed and sold through this platform.

Use of the AVIATIONEU Platform STRICTLY IMPLIES that the user acknowledges and agrees with all the terms and conditions mentioned in this document as ammended/updated from time to time by AVIATIONEU.

Disclaimer

The content of the AVIATIONEU Platform is based on information from various sources. Whilst AVIATIONEU places a great emphasis on keeping such content up to date and correct, the company makes no representattions or warranties of any kind, express or implied about the completeness, accurancy, reliability, suitability or availability of this content and consequently does not undertake any responsibility for any reliance placed by the users on it or any user actions or decisions based on this content.

Scope of Use

AVIATIONEU Platform is primarily intended for use by retail and corporate customers alike, providing them with information on an extensive portfolio of products and services related to the Aviation, Automotive and other industrial sectors. Prospective buyers can seek information, specifications and reference prices regarding their interested products/services for their evaluation and ordering. The platform also serves as an effective promotion of offered products and/or services by co-operating manufacturers/suppliers. Typical users of the AVIATIONEU Platform include suppliers of products, materials or services, end buyers or trading companies, logistics / transportation companies, etc.

Access to AVIATIONEU Platform Content

Although potential buyers (particularly corporate buyers) are strongly encouraged register the following levels of access to the content of the AVIATIONEU Platform have been established:

Interested general public users can browse freely as VISITORS (without registration) through the AVIATIONEU Platform and view the offered product portfolio without prices.

A special level of RESTRICTED ACCESS to certain product categories for information, prices and ordering is available for potential buyers (mainly retail buyers) as GUESTS without registration required. Prices in this case include tax (VAT).

Access to more or all of the AVIATIONEU Platform product categories, product information and prices with or without tax (VAT) is available to REGISTERED USERS/CUSTOMERS only. User authentication is performed through the username and password provided by the AVIATIONEU Platform Administrator which are entered in the respective cells of the User Login Area at the Home page of the platform. Users can change their passwords if they wish from their account settings.

Different sub-categories or classes of REGISTERED CUSTOMERS have been established to cover sales in different markets.

NON-VAT/EXPORT CUSTOMERS entitled to VAT exemptions: This class includes registered customers for which NO TAX (VAT) is applied to the net value of the ordered goods. Typical customers in this class include VIES registered customers (entities with a valid EU VAT number entitled to Intra-Community purchases as well as buyers from non-EU countries.

REWARD SCHEME CUSTOMERS: This class includes registered customers entitled to benefits from the AVIATIONEU customer reward scheme. These customers classified as BRONZE, SILVER or GOLD depending on their total annual amount paid for their orders, are offered additional product discounts and other benefits (like free shipping within the EU). 

Sale Restrictions

Due to trade restrictions (imports/exports) applicable from time to time to certain third (non EU) countries by National, European and International Authorities, sales of some of the products appearing in the AVIATIONEU Platform may not be possible to these countries. Due to their TARIC classification certain products may fall under the DUAL USE category (use for both civil and military applications) and corresponding export restrictions. END USER DECLARATIONS (EUD) are most often required in these cases  as part of the documentation filed to the Authorities for export licensing.

In addition to product trade restrictions mentioned above, no sales can be allowed to natural persons or legal entities engaged illegal activities whiich are included in sanction lists prepared and updated by the Authorities.

AVIATIONEU SUPPLIES & SERVICES places a great emphasis on the strict compliance of any applicable trade restrictions through the close co-operation with the competent authorities and close monitoring of the regulatory framework as applicable at the time of ordering. Prospective buyers are encouraged to contact AVIATIONEU sales team for additional information or clarifications.

Prices

Selling prices appearing in the AVIATIONEU Platform are published on the basis of most recent prices from AVIATIONEU suppliers, including any agreed discounts. With an extensive and constantly growing number of suppliers, prices may change frequently as a result of respective price changes from the vendors and/or changing exchange rates (as for example in the case of US sourced products). Selling prices can be used for retail sales and respective payments during the checkout process. For corporate clients normally requiring a formal Proforma Invoice for wire transfer payments, prices and availability for interested products and quantities are finalized and included in the Proforma Invoice or Order Confirmation documents sent to the customers for review and approval prior to their order placement.

Selling prices:

INCLUDE purchase as well as transportation costs from the suppliers to the AVIATIONEU premises in Athens, Greece as well as the company’s trading fees.

DO NOT INCLUDE any case custom clearance charges and shipping charges to customer destination (whenever required).

Tax (VAT)

As a standard rule: 

VAT IS NOT APPLIED for orders from VIES registered and EXPORT customers

VAT IS APPLIED for sales to GREEK customers and/or deliveries of ordered products within GREECE. It is noted that VAT is applied in the cases when the ordered has been placed by a VIES registered or an EXPORT customer, but the ordered product(s) are picked up from the customer or on his behalf in GREECE.

Unit of Measurement (MOU)

This is the unit that the Selling Price corresponds to. For example, the selling price may refer to each unit of product (designated as ea.) or a piece (pc.) or an assembly (in case of an assembly of parts) etc.

Minimum Order Quantities (MOQs) / Minimum Quantities for Discounts (MDQs)

Through the AVIATIONEU Platform small and high value orders for various customers are being served. Minimum Order Quantities (MOQs) are the minimum quantities for processing an order and APPLY ONLY in the cases when NO OTHER products/materials sourced from the same vendor are included IN A SINGLE ORDER. The need for the application of MOQs results from inevitable high shipping and other costs related to separate ordering and shipping procedures of certain supplies and is used with caution by AVIATIONEU.  In cases where the ordered items and respective quantities can be sourced from a single supplier, the AVIATIONEU salesforce always try to fulfill customer needs without applying MOQs other than those sometimes applied by the suppliers themselves. In other cases, MOQs are applied and clearly indicated in the AVIATIONEU Platform or the subsequent AVIATIONEU Offers/Proforma Invoices so that the customers know in advance the MOQs applied to their interested products before placing any order.

Discounts

There are 3 different discounts established as part of AVIATIONEU pricing and customer reward policies and used in company’s operations, two of them are implemented in the AVIATIONEU Platform and the third is an ad hoc discount. They are briefly described below:

PRODUCT DISCOUNT (based on min discount quantities as seen at our Platform). In some cases products are offered at reduced prices when a significant ordered quantity is reached. Product Discounts are linked with Minimum Quantities for Discounts (MDQs) i.e. the minimum quantities before a specified product discount is applied on product listed selling prices. Product discounts APPLY ONLY WHEN the quantity of the selected product IN A SINGLE ORDER is equal or higher than the minimum discount quantity.

CUSTOMER DISCOUNT (based on the status of BRONZE, SILVER or GOLD customers). These are discounts intended to serve as a reward for returning customers who have a continuous order activity beyond certain thresholds. They are computed on the basis of the total net value of their orders (i.e. excluding shipping or other charges) in the year preceding that of discount application. For example, a customer who is awarded a Silver Status on the basis of orders in 2018 is entitled to use the respective discount for all orders throughout 2019.

AD HOC ORDER DISCOUNT on certain items due their value or asked quantities in an order can be applied at AVIATIONEU sole discretion on a case by case basis.

It is noted that PRODUCT, CUSTOMER and/or AD HOC ORDER DISCOUNTS are independent and cumulative (i.e. added to one another).Therefore, BRONZE, SILVER or GOLD customers can be benefited from one, two or all three of them.

MOQs and MODs as well as the respective discounted prices can be seen for the offered products enabling the customers to know in advance the price and quantity requirements before ordering. They BOTH relate to the Unit of Measurement (MOU) of the corresponding ordered product.

Customer discounts appear during the checkout stage of the order placement.

Currency

The default currency of the selling prices in the AVIATIONEU Platform is EURO (EUR). Payments may be also accepted in UNITED STATES DOLLARS (USD) in certain cases. For this reason prices in USD (based on the current applicable exchange rate) can also be seen with the use of the currency selector. 

Payments

Before any confirmed order is processed, a payment of the full order amount (unless otherwise agreed) has to be made by wire transfer to the company’s EURO or USD bank account, depending on the currency of sale agreed at the order placement. 

At present customer payments are accepted through wire transfers. Other forms of payment may be introduced as alternative options, provided these apply on the client's country. 

In the case of wire transfers, the Proforma Invoice or Order Confirmation documents sent to the customers include all necessary information for the execution of the transfer.

Deliveries & INCO Terms

The default INCO term for the offered products in the AVIATIONEU Platform is EXW - ExWorks (Athens, Greece) unless otherwise agreed and specified. 

Under this sale term AVIATIONEU undertakes the sole obligation to make the ordered goods available to the buyer. The buyer or other entity acting on his behalf can either pick up the ordered goods from AVIATIONEU premises in Athens, Greece or at the Greek Customs (in the case for example of goods imported from non-EU countries). The buyer must carry out all other required tasks of carriage & insurance and additionally those of export & import clearance to the country of final destination (in the case of exports). 

There are several reasons for this policy. Different ordered items are received by suppliers at various time intervals so quite often partial shipments of a large order have to be arranged.  Customers sometimes wish to make their own arrangements for the pick-up of the goods by their own forwarders and custom clearance works for transportation outside the EU. In addition, different shipping options can be applied ranging from air freight cargo, to courier services to road transport, depending on customer requirements and destinations. All the above affect respective custom and shipping costs and therefore there is no possibility for application of a flat rate to all orders. 

Alternative INCO terms (if required) such as CPT - Carriage Paid or CIP - Carriage and Insurance Paid may be agreed with the respective computation and application by the AVIATIONEU sales team of additional costs depending on order requirements on a case by case basis.

Product Certification

Unless otherwise specified, ALL ITEMS appearing at the AVIATIONEU Platform are offered WITH AVIATIONEU Certificate of Conformance but WITHOUT any other certification (if applicable). If additional certification is available and required by the buyer (such as FAA/EASA certificates), extra charges may apply on the price of the respective item by the manufacturer/supplier. In these cases, the buyer is highly recommended to contact AVIATIONEU sales team for additional information before the order placement.

Other Benefits from the use of the AVIATIONEU Platform

In addition to competitive prices and quantity discounts applied to an extensive product portfolio responding to a variety of needs in the aviation, automotive and other industrial sectors and the established co-operations with a long list of reputable manufacturers and suppliers worldwide, other benefits to be expected from existing customers and prospective buyers include:

AVIATIONEU priority and experience in corporate sales and sourcing needs,

Significant knowledge on exports

Customer assistance whenever required for any additional information prior to ordering or problem solving during the order processing or after delivery including returns in case of any faults/malfunctions of delivered goods

Flexible shipping solutions

Progress monitoring and account Statements showing order values, payments and balances.

Contact & Customer Support

Inquiries for additional information/clarifications or any customer support needs are served by AVIATIONEU team. Phone or email communication at sales@aviationeu.supplies can be used. 

Despite the extensive product portfolio included in the AVIATIONEU Platform, emphasis has been placed on products most frequently demanded. Prospective buyers are encouraged to contact the AVIATIONEU sales team for an RFQ for items not appearing in the platform as most often a quotation suitable for interested products can be provided.

In addition, AVIATIONEU sales team may be able to assist in the selection of the right products in different ways. Whenever possible, short product descriptions and specifications are included in product presentations together with other published documents from manufacturers/ suppliers in the Reference Library section of the AVIATIONEU Platform. If these are not enough, the AVIATIONEU sales team contact the manufacturer/supplier for additional information needed.